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How can I create a leaderboard for my auction?

Last updated:
March 18, 2024

To create a simple leaderboard/projector display for your campaign and to learn how to display it follow the tutorial video here.

Or, see the steps below.

Step 1) Go to the 'Projector Displays' tab on your dashboard and click 'Add Projector'

Step 2) Name your projector and select a template, we have a variety of templates to choose from to setup your leaderboard, here we are going to use the template called Rows - White Background which is suitable for Auctions.

Step 3) Edit your Projector display/Leaderboard by clicking the pencil icon (Edit) next to the projector you just created.

Step 4) Now you have created the display you will need to customise it to suit your campaign, once you have selected 'Edit' it will take you to edit screen for your projector display and it will look like this.

Leader board Edit Mode

Your items will be displayed in a row, as shown on the image above and you will see a count down timer, logo, and registration instructions.

Step 5) Adding your logo. To do this click the 'Your Logo' image, you will find the tool bar on the left will automatically open the section for adding images, click 'Add Image' and select your logo from your files.

Once selected your image will appear in the centre of the leaderboard, you can then click and drag the image to replace the 'Your Logo' image, once in place click the 'Your Logo' image and select the bin icon on the tool bar to remove it.

Step 6) Adding your campaign name for participants to register, to edit the 'Register to bid at:' text you will need to move the tool bar to do this click and drag the arrows icon at the top of the text box as shown below.

Repositioning Tool

Drag the tool bar across the page until the 'Register to bid at:' text is visible, once visible click on the text that says '' and the tool bar will then display the section to edit this text.

Once selected you can then edit the text and change 'tbc' to the name of your campaign the best way to do this is to copy and paste the name from your invitation link, for example: The campaign's url can be found in the top left corner of the dashboard.

If using text to register add these instructions instead, or in addition. Registration instructions can be found in the Useful Documents section of the campaign's dashboard.

Step 7) Click on the countdown timer to set the end time. Note that this setting is for the projector only. Setting an end time here will not close the auction automatically. An automated end time can be scheduled in the Auction Controls section of the campaign's dashboard.

Projector Count Down Timer

Step 8) To add 'Total Raised' to your leaderboard click '+ Add' locate 'Total Raised' and click '+ Add Total Raised Counter'

GalaBid Leaderboard

You can then filter your 'Total Raised' counter to display either funds from all items or just a specific type by using the tick boxes and you can then click and drag the counter to where you would like it to be placed on your leaderboard.

GalaBid Leaderboard

Now if you click 'Preview' on the tool bar it will show you how the leaderboard will be displayed to your participants and it will look similar to the demo image shown below.

Example Leaderboard

For further setup follow the steps below.

You can filter the items shown on your 'Item table' by clicking on your item table.

The tool bar will automatically navigate to edit section for your 'Item table' when selected.

Click 'Show advanced options' and then select 'Filter items'

GalaBid Leaderboard

Once selected the filter items pop up will appear and you can select the items you would like displayed on table by leaving them ticked and then clicking 'Save'

GalaBid Leaderboard

To edit your notification area select it and then choose from the tick boxes shown which notifications you would like displayed on your leaderboard.

GalaBid Leaderboard

Once you have finished customising your notification area you can click 'Preview Notification' to see how the notifications will display on your leaderboard.

GalaBid Leaderboard

Here is an example of how the notifications will display when bids are placed.

GalaBid Leaderboard

You can also add a thermometer to your leaderboard to track donations, purchases or bids to see how to set this up see this article.

If you have any questions feel free to reach-out to us here.